Before You Start

Before you start in the Experimental Medicine Graduate Program, you should inform yourself about the following:

International Students should also have a look at the International Student Advising. This website provides international students with useful information regarding immigration documents, employment, health insurance, or adapting to life at UBC.

Getting started

When you start in our program, you will have to:

  1. Apply for a Campus Wide Login (CWL) account.
  2. Pay your tuition through the Student Service Center. You can log onto this website with your CWL account.
  3. Get your U-Pass.

We also advise you to:

  • Attend the Grad Orientation Seminar. The date will be sent to new students by email by the Graduate Secretary, as soon as the date is set.
  • Inform yourself about Awards and Scholarships, as an annual university-wide competition for several major awards (NSERC, SSHRC, CIHR and UBC Affiliated Awards Fellowship) is held soon after the beginning of the fall term. Competition is very strong, and preparing a successful application takes time. You are therefore encouraged to begin working on your applications in July or August.

Graduate Student’s Responsibilities:

As a graduate student, you must accept the rules, procedures and standards in place in the Experimental Medicine program and at the university and should check the University Calendar for regulations regarding academic and non-academic matters. You are expected to:

  • Make a commitment and show dedicated efforts to gain the background knowledge and skills needed to pursue your research project successfully.
  • In conjunction with your supervisor, develop a plan and timetable for completion of all stages of your thesis project, adhere to a schedule and meet appropriate deadlines.
  • All students are required to complete the Student-Supervisor Expectations document (Student-Supervisor Expectations 05 15) together with their supervisor.
  • Meet with your supervisor when requested and report fully and regularly on progress and results.
  • Meet with your Supervisory Committee once a year, keep your Supervisory Committee Members in the loop of your progress and submit your Supervisory Committee Report (SupervisoryCtteReport-2) to the Experimental Medicine office.
  • Maintain registration in MEDI549 (M.Sc.) or MEDI649 (Ph.D.) throughout the program and (for international students) ensure that study permits and (where applicable) employment authorization documents are kept up to date.
  • Keep the Experimental Medicine Program, your supervisor, your SSC account and Enrolment Services informed about your contact information.
  • Keep UBC informed when you go on a conference or study abroad. Please see Go Global website for more information.
  • Give serious consideration to the advice and criticisms received from your supervisor and other members of your supervisory committee.
  • Keep your work space tidy, safe and healthy; show tolerance and respect for the rights of others.
  • Be thoughtful and reasonably frugal in using resources provided by your supervisor and the University, and assist in obtaining additional resources for your research or for other group members where applicable.
  • Conform to requirements of the Experimental Medicine Program, University and Faculty, including those related to deadlines, dissertation or thesis style, conflict of interest.
  • When your degree program requirements have been met, terminate your work and clean up your work space.
  • Return borrowed materials to your supervisor, graduate program, library or reading room, etc. when your project has been finished or when return is requested.

The following suggestions can make your life a lot easier:

  • Review the literature regularly and keep your literature survey up-to-date.
  • Maintain exemplary records of your experimental/theoretical work (so that others can replicate your results).
  • While your supervisor is required to be reasonably available for consultation, it is your responsibility to keep in touch with your supervisor.
  • Make yourself available to your supervisor for regular meetings at mutually acceptable times.
  • Follow the university’s policy regarding ownership of intellectual property.


The Faculty of Graduate Studies has worked out a handbook for Graduate Students.

Some Experimental Medicine Program specific amendments are:

Individual Faculty Requirements for Supervision:
The Experimental Medicine Program requires students to find a Research Supervisor before the “recommendation for admission” can be sent to the Faculty of Graduate Studies. We recommend finding a potential Research Supervisor prior to filling out the online application.

The Supervisory Committee:
The Experimental Medicine Program does not require doctoral students to take courses if they have completed a M.Sc. degree in a related discipline. However, the student’s Research Supervisor or the Supervisory Committee may recommend that the student take additional courses. Also the Faculty of Graduate Studies can require doctoral students to take courses as a condition for admission.